Data Recovery

The 5-Step Plan for the Data Recovery of Businesses

Well, a 2014 survey from Dell EMC showed that data loss and downtime cost Australian businesses joint USD 55 billion each year. And, at least 64% of organizations across the country are becoming victims of such incidents. But still, 22% of business owners have complete confidence in their data recovery abilities despite the occurrence of these expensive system failures. Ready to know more!

Hmm, from cyber-attacks and natural disasters to everyday human errors, the danger of sudden data loss is always available within the enterprise. And, without a complete recovery plan in place, your business could be hit with different harmful consequences or results that are:

  1. The irreversible loss of crucial data.
  2. Supervisory criticism in the form of fines and punishments.
  3. Reduction in overall productivity.
  4. Lost income.
  5. Decline in client confidence.
  6. Loss of status.

And, whether you’re recollecting significant client information or standing by for your servers to be active online again, each and every minute of your data inaccessibility denotes the losses of thousands of dollars for your organization. So, you need to take proactive measures to defend your IT infrastructure for minimizing such impacts. Below are some basic strategies to be implemented by you ASAP.

Business impact or effect analysis:       

Before you could start planning for data recovery, you need to evaluate the long-term impact of data losses across the critical functions that make up your business. Amongst other factors, you must guess the amount of time in which business processes have to be restored after some disruption for having protection against intolerable losses. Moreover, every area of business activity should be graded in terms of importance. So, the limited resources could be directed towards the most pressing areas after an unexpected data loss occurrence.

Consult with your personnel in your organization when you’re making a priority assessment as employees could have wildly different perspectives on the importance of a certain function that depend on their seniority and skill knowledge.

Conduct or organize a data list:

To completely understand the data security risks that you’re facing, you need to identify what kinds of data you’re managing. Plus, where this data is being stored, and in which form it’s kept. For example, this could be encrypted, raw data, and whole records. Firstly, you need to separate the sorts of data within the enterprise by discriminating among:

  • Monetary records such as credit cards details, payment history, shipping/billing information, and email addresses.
  • Personally identifiable information or PII such as addresses, complete names, phone numbers, medical records, tax identification numbers, and driver’s license number.
  • Intellectual properties such as product lists, design blueprints, seller communication, internal memos, private emails, & economic statements and budgets.

Once you have classified each piece of data, you have to classify information based on sensitivity. Highly limited information would be at the top of the list. And, the highly restricted classification applies to any data that is vital for business operations. This could also be used in the cases where the loss of said data would result in some noteworthy harm to the working relationships of your businesses or revenues while moving forward.

And, once you’ve mapped out the most crucial data for your organization, you could create custom data recovery plans for the most important files.

Protected backups:

Hmm, good data storage practices exist on the basis of any data recovery plan. A step-by-step process for duplicating and archiving all critical data must be executed. Well ideally, data should be stored off-site to stop the unintentional damages caused by natural disasters or emergency response efforts.

And, a cloud storage provider might be the most reliable choice for small businesses because such vendors could often guarantee automatic online backups from a secured and remote site/location. But you should make sure that your business follows data security best practices before partnering with a vendor. And, the company should:

  • Generate back-ups and secondary copies of the vital information to support easy roll-backs if data corruption occurs.
  • All data should be kept up-to-date within your recovery point objective or RPO. This is the amount of time allowed between backup updates.
  • The data should be encoded for stopping the disallowed data monitoring or data theft.

Well, intend to maintain your backups within the organization! So, you should pay attention to the following concerns:

  • Confirm that physical hardware is kept detached from your main workforce. And, the servers should be accessible only to related employees. Plus, all data should be protected via access codes.
  • Backup software and replication software should be compatible with all operating systems and applications that are in use.
  • Ensure that your storage hardware is compatible with your recovery and backup software.
  • Check that your existing network connections have adequate bandwidth to manage constant data transfers. If this is not the case, you might need to create a separate infrastructure for your storage transactions.
  • Does data retention comply with government and industry regulations? This is particularly important for businesses that process payments or sensitive medial data.
  • Do you have precautions in place to ensure an uninterrupted power supply if natural disasters or national blackouts happen?
  • Ensure that offsite backup facilities are reliably maintained and available for data recovery whenever you need these facilities.

Coordination and communication:

A successful data recovery plan relies on your human resources. All departments and employees should have a clear idea of their roles & responsibilities during a data loss occurrence. The procedures of data recovery should be communicated to every team clearly.

Every department should have a data recovery supporter in place to organize communication and activities during the time of data loss. And, the senior management must ensure that enough resources are provided to key personnel for letting data recovery happen smoothly.

Examine your data recovery plan:

You don’t desire to find that your backups are corrupted. Or, that your recovery methods are too slow during a data loss event. So, all data must be verified on a regular schedule to ensure the honesty and safety of backups. And, any failed backups should be instantly flagged and analyzed by relevant personnel.

And, if possible, recruit an external consultant to conduct the regular audits of your data storage and safety or security measures.

Use the appropriate data recovery software:

If you don’t have the budget to employ dedicated data recovery specialists in your business, don’t attempt any data recovery on your own. There are many highly effective file recovery tools that could make even the most complex data retrievals simple.  

Who could provide you with reliable data recovery services?

We hope that you might have understood our 5-step plan for data recovery. Now, we have some notable info for your further support. You could contact Fast IT Solutions in Brisbane if you have a query related to data recovery services for your company or business. How? Through our email, FB Messenger, or contact form that is available on our website. We’ll answer or resolve your query(ies) as soon as can be. Besides, let’s know your thoughts through your comments and share our blog piece with your dear ones to help them find credible data backup recovery services for your firm. Plus, until the publication of our next blog page, stay connected to get further updates.  

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